Benefits


Human Resource Management System




Trends & Challenges

The Human Resources Management (HRM) function includes a variety of activities, and key among them is deciding what staffing needs you have and whether to use independent contractors or hire employees to fill these needs, recruiting and training the best employees, ensuring they are high performers, dealing with performance issues, and ensuring your personnel and management practices conform to various regulations. Activities also include managing your approach to employee benefits and compensation, employee records and personnel policies.

The HRM functions have undergone tremendous change over the past 20-30 years. Many years ago, large organizations looked to the "Personnel Department," mostly to manage the paperwork around hiring and paying people. More recently, organizations consider the "HR Department" as playing a major role in staffing, training and helping to manage people so that people and the organization are performing at maximum capability in a highly fulfilling manner.

Human Resources activities, by definition, affect every person in every organization. From smoothly rolling a new employee into an organization, through scheduling time off and managing annual reviews through moving that person to retirement, HR processes are everywhere.

HR activities span the entire enterprise. Almost every HR process includes managers and staff from at least one other department in the organization. Even a small part of a very common process requires action by a number of participants. For example, getting a new employee ready to work of course includes completing all of the requisite HR paperwork. But that is just the beginning. This new employee needs a computer (purchase equipment and configure the PC); office space with furniture (facilities management); plus computer network access and an email account. All of this must occur between the hire date and the start date, or the new employee will have no workspace, no tools and no ability to communicate. The solution to this problem lies in automation.



Our Solution

Employees are your organizations greatest asset and so it is essential that you have a system in place to help you manage this asset effectively. SEEinfobiz is able to provide this with their Human Resource Management System (HRMS).

SEEinfobiz's HRMS represents a new generation of payroll processing and human resource management software providing an extremely flexible solution. Employing a high degree of parameterization at every level within the application ensures that it will operate in a way to meet your organizations specific requirements without the need for modification. In addition, HRMS’s modular design gives users the option to purchase only the functionality relevant to their needs.

Fundamental design features within the system act as building blocks to ensure that HRMS is robust and secure with a consistent and modern look and feel throughout.

These include:

  • Comprehensive user definable multiple level security
  • Windows multi-screen look and feel
  • Extensive audit and control reports
  • Powerful and flexible end user report writing
  • Easy to use screen design capabilities
  • Wide range of on-line enquiry and reporting facilities
  • Full database roll back facilities
  • Multiple level memorandum facility
  • Easy to understand ‘how to do’ type manuals and online help
  • Tailorable print management


Comprehensive and accurate recording of human resource information is a key management objective. SEEinfobiz's HRMS is a fully integrated modular system that offers a complete solution to human resource needs allowing development of the system at your own pace. Each module can be tailored to meet the unique requirements of your organization with the use of the SEEinfobiz report designer. The menus can be customized to accommodate varying levels of access and security. Standard reports are available throughout the system, together with the ability to produce ad hoc reports through the integrated report writer.

The Key features include -

  • Core employee data, addresses, DOB, next of kin, dependants, etc
  • Full career history
  • Appraisal and performance management
  • Disciplinary warning and appeal processing
  • Equal opportunity monitoring
  • Diary reminder facility
  • Notes feature available on every screen
  • Education/qualification/previous employment
  • Skills and competencies
  • Photographic images or scanned documents can be held against employee records

Training - Training and development of employees is a vital requirement and this module is designed to follow the process from initial identification of training needs through to booking of courses and venues. It offers the facility to maintain details of courses, course providers, locations and costs together with instances of available courses. Employees can be booked on courses according to their individual training plan and a full history is maintained

Absence Recording - Any type of absence can be recorded on the system and unlimited history is automatically maintained. Entitlement and totaling can be attached to any type of absence allowing for easy analysis of the data through the report writing functions. Graphical analysis of absences is available allowing for sickness patterns to be easily identified.

Recruitment - The recruitment module allows you to hold details of all outstanding vacancies and to follow the process through selection of potential candidates, setting up of interviews to finally creating a job offer. The candidate database allows you to match potential candidates using skill or market based criteria and to generate all the appropriate letters and references. The success of any recruitment campaign can be measured.

Self Service - Forming part of SEEinfobiz's total employee management suite, the self service module will allow your organization to access, update and track payroll and human resource information over the web thus opening up the communication channels between employees, their line managers and the Payroll and HR teams.

Allowing employees to perform some simple administrative tasks can offer significant cost savings. Administration is reduced, accuracy is increased and payroll and HR specialists are as a result freed up to spend more of their time on strategic issues and problem solving rather than sorting forms and entering data.

Using a company intranet or Internet site, employees can take responsibility for maintaining the data that pertains to them. By putting the onus on staff to keep personal information up to date you will improve the quality of the information you hold.

The Employee Self Service's Key features include -

For Employees

  • Secure Login
  • Message Board
  • Bank Details
  • Personal Details
  • View current pay slip and pay slip history
  • Individual Timesheet input and history
  • Leave requests
  • Policy documents
  • View Absence records
  • View Benefits

For Managers

  • Add messages
  • Leave approval/rejection
  • Multiple timesheet input
  • Input starters and leavers
  • Reports - single and multi employee


Payroll - Fast and accurate payroll processing is essential in any organisation. The SEEinfobiz's HRMS modules provide a fully functional payroll processing and management system which is integrated with the human resource and time & attendance modules providing one point of entry. The system can be customized to accommodate varying levels of access and security. Standard audit reports are available throughout the system, together with the ability to produce ad hoc reports through the integrated report writer.

Payroll Processing Key features include -

  • All statutory requirements
  • User definable security
  • Multi company/multi frequency
  • 1000 pay elements and accumulators
  • Unlimited rates
  • Averaging calculations
  • User definable timesheet input screens
  • Global updates
  • Full audit trails
  • Partial run facility
  • History recording and reporting
  • Year end processing



Benefits:

 Cost Effectiveness – SEEinfobiz's HRMS is cost effective to implement and maintain.

Data Reliability – In many cases, 40% of the data used by Payroll and Human Resources is identical. Sharing data between these two systems eliminates data entry redundancy and discrepancies.

Security – With multi-level security, you can restrict data access to those who need it. A detailed audit trail that shows who looked at what, who changed which piece of data and when, ensures you can immediately trace a problem from its source.

Help when you need it – Obtain immediate assistance to procedural or functional questions with the ability to leave instructions on-screen for guidance. Because you can customize help with your policies and procedures, you eliminate the cost and headache of maintaining paper-based procedural manuals.

Extensibility – Extend HRMS employee data, user interface and processing power so you can maintain your company’s best practices, meet all your system requirements and increase accuracy. You can easily add and edit formulas, reports and interfaces to external systems. Your modifications to formulas and reports will remain intact even after applying the latest upgrade.

Minimal implementation stress – With HRMS, a successful implementation comes quickly and results are rapidly realized. HRMS implementation averages 120 days. When compared with typical implementations ranging 6-12 months, cost savings are significant.

SEEinfobiz's HRMS helps you wrestle with the day-to-day challenges of human resources management. The power and flexibility of HRMS provides organizations with the ability to off-load tasks from costly hardware platforms, proprietary systems and service bureaus onto a client server environment without loss of functionality.